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Grants and Contracts Coordinator - Microbiology and Immunology
Cornell University
Application
Details
Posted: 15-Jan-26
Location: Ithaca, New York
Internal Number: CUICUGUSWDR00056553EXTERNALENUS
The Department of Microbiology and Immunology in the College of Veterinary Medicine is seeking a highly skilled research administrator to provide comprehensive pre- and post-award grant support for a dynamic and externally funded research program. This role partners closely with faculty, senior research staff, and trainees to develop, submit, and manage complex grant and contract proposals while ensuring compliance with university and sponsor requirements. As a key member of the department?s administrative team, the position supports a collaborative, inclusive, and psychologically healthy work environment grounded in respect, professionalism, and shared accountability. The ideal candidate is detail-oriented, adaptable, and able to work both independently and collaboratively in a fast-paced environment with firm deadlines. Interested? Feel free to read more and apply!
The job responsibilities include, but are not limited to:
Pre-Award Support & Grant Submissions
Identify funding opportunities and interpret sponsor guidelines for faculty.
Prepare and submit grant applications, including forms, budgets, and required documents.
Coordinate timelines and submissions with internal offices and external collaborators.
Post-Award Support
Assist with progress reports, compliance requirements, and sponsor communications.
Support subrecipient setup, continuations, and no-cost extensions.
Track award timelines, reporting deadlines, and required deliverables.
Required Qualifications
Associate?s Degree in accounting, business administration, or related field with four to six years of related sponsored programs experience, administrative/financial experience or equivalent combination of education, experience.
Strong organizational, analytical, and problem-solving skills with exceptional attention to detail and accuracy
Ability to manage multiple priorities and applications simultaneously, meet tight deadlines, and follow through on complex tasks
Excellent written, oral, and interpersonal communication skills, with a strong customer service mindset
Proven ability to work independently and collaboratively across cross-functional teams, using sound judgment to escalate issues when appropriate
Demonstrated discretion and professionalism in handling sensitive and confidential information
Proficiency with Microsoft Office and related software tools to manage information, analyze data, and produce reports
Preferred Qualifications
Knowledge of federal, state, non-profits, foundations and industry sponsors.
Understanding of applicable government regulations (Uniform Guidelines) and university policies.
Proven experience with grant and contract preparation, submission and administration preferred.
Working knowledge of NIH eRACommons for grant preparation.
Experience in an academic environment.
Important Details about the Position
This is a hybrid position located in Ithaca, NY with 1 day remote per week.
We are unable to provide Visa sponsorship, now or in the future, for this position.
Relocation assistance will not be provided for this position.
While the regular business hours are 8:00 am to 5:00 pm, the specific schedule may change to meet the needs of the business, requiring employees to work early mornings, evenings, weekends and University holidays and scheduled breaks.
The Following Documents are Required to be Submitted with your Application
Resume
Cover Letter
What We Offer:
Great benefits! Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability.
3 weeks of paid vacation
13 additional holiday days with 2 additional floating holidays to be used at your discretion
An award-winning employer provided benefits program
Comprehensive health care options
Access to wellness programs
Employee discounts with local and national retail brands
Generous retirement contributions
Impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, Tuition Aid for external education, and Cornell Children's Tuition Assistance program
Employees are expected to meet all of the Cornell University Staff Skills for Success, which are essential for individual and organizational success.
Questions?
Gabriel Gonzalez - gag95@cornell.edu
University Job Title:
Research Administration Coordinator
Job Family:
Administration
Level:
E
Pay Rate Type:
Hourly
Pay Range:
$30.02 - $34.88
Remote Option Availability:
Hybrid
Company:
Contract College
Contact Name:
Gabriel Gonzalez
Contact Email:
gag95@cornell.edu
Job Titles and Pay Ranges:
Non-Union Positions
Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:
Prior relevant work or industry experience
Education level to the extent education is relevant to the position
Unique applicable skills
Academic Discipline
To learn more about Cornell?s non-union staff job titles and pay ranges, see Career Navigator.
Union Positions
The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell?s union wages, see Union Pay Rates.
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EEO Statement:
Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of "... any person ... any study." No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual?s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.
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In 1865, Ezra Cornell founded an institution "where any person can find instruction in any study." From the beginning, all students were welcome, regardless of race, gender, ideology, or socioeconomic status. Today, we invite you to join our talented and diverse students and accessible faculty who, together, form a living and learning community unmatched in its breadth of opportunities.Cornell University's college, schools, and other academic units offer more than 4,000 courses, 70 undergraduate majors, 93 graduate fields of study, undergraduate and advanced degrees, and continuing education and outreach programs.