Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Molecular Microbiology. This position is for the Medical School Campus.
Pre- and post-award grant administration with minimal supervision/oversight. Responsible for a large grant portfolio that involves more complex grants.
PRIMARY DUTIES AND RESPONSIBILITIES:
Works with Principal Investigator and OSRS to compile and submit the entire grant application according to established agency/university guidelines.
Serves as internal liaison and grant content representative with grants office to ensure that all funds are set up in a timely manner; prepare any necessary project advances, no-cost extensions, and ensure that funds are carried forward as appropriate.
Prepares monthly financial reports on all research accounts and distribute/discuss with PIs. Manages and monitors grant budgets and ensures appropriate and timely expenditures and reconciliation of funds. Works with PIs to provide fund management and make any necessary budgetary changes.
Works with PI to assign payroll to appropriate sources and enters directly into HRMS, with PI approval; also responsible for Payroll Cost Transfers.
Tracks and maintains online database of grants submitted, awarded, rejected, etc.
Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
Responsible for ensuring that human and animal study protocols are associated with the applicable proposal or award.
Responsible for closure of grant. Submits final progress report and final invention statement (if applicable) to the appropriate agency.
Creates, addresses, and processes correspondence of moderate complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase, and budget reallocation requests).
Organizes and maintains grant files consistent with Department retention practices.
Attends training sessions/seminars related to position.
Equivalent of Bachelor’s degree with 5 years of experience in accounting or related field plus experience in grants administration or 9 years of combined education and related experience.
Knowledge of AIS, HRMS, Adobe Acrobat, Microsoft Office, RMS, SUBS, agency guidelines, etc.
Professional demeanor with effective verbal, written, and interpersonal communication skills.
Ability to coordinate multiple projects at the same time.
Microsoft Office including Word and Excel, PC. Working knowledge of standard accounting procedures and ability to utilize computerized accounting systems.
Effective analytic skills.
The hiring range for this position is $50,294 - $65,374 annually.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Med School HR website (medschoolhr.wustl.edu)
Internal Applicant Instruction:
This position is grade G11.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.